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HomeMy WebLinkAbout1990-07-24 . e e Regular Cour~ Meeting AGENDA July 24. 1990 7:30 O'Cock P.M 1. Approva' of the Minutes of July 10, 1990. 2. Hearings~ A Resolution 90-99. levying final assessment for improvements to Hulet Avenue. B. Resolution 90-105. levying final assessment for improvements relating to Glynview area sewer and water. C. Resolution 90-106. ordering project establishing an August 27, 1990, bid opening for i"Dprovements to the Brand Peony Addition. D. Resolution 90-107. approving a setback variance pertaining to a proposed deta~hed garage at 852 SW 4th Avenue, submitted by Kevin Mahoney. E. Resolution 90-108, approving a conditional use permit allowing a "drop-in" center for nentaIly disabled persons at 221 NW 8th Avenue, submitted by Rice County Social Services. 3. Bids: A Res('lution 90-100, accepting bids for Contract 1990-5, Hulet Avenue reco:""struction. B. Res('lution 90-109, accepting bids for Contract 1990-6, Glynview area sanitary sewer collector and watermain extension. C. Resolution 90-110, accepting bids for Bar Screen Replacement and river crossing improvements. 4. Requests l' be Heard: None. S. Items for Discussion: A Ordhance 90-11, amending subdivision ordinance as it relates to state law on the divis::on of property, on second reading. B. Personnel Committee Report 1. Authorize appointments to Advisory Board and Commissions. . Items for Dismlssion Continued: C. Fina~ce Committee Report 1. Resolution 90-111. amending Community Management Program as it relates to Debt Management policies. 2. Receive and file report on 1989 audit and financial management letter. 3. Receive and file report on River Bend financial statement and security agreement D. Resolution 90-112, receiving feasibility report, approving plans and specifications and establishing an August 27, 1990 bid opening for improvement to Prairie Ridge Seccnd Addition. 6. Routine B "~i.ness: e E. F. G. R I. J. K. L M. N. O. P. e A App"'ove list of bills in the amount of $662,286.92. B. Resolution 90-113. declaring need for city primary election. C. Receive and file notification of Raffle - Minnesota Waterfowl Association. D. Resolution 90-114. receiving and filing feasibility report and establishing August 14, 199U, public hearing for Western Avenue Improvements relating to the West Mall Expansion. Autl''Jrize Mayor and City Administrator to execute Road Maintenance Agreement with the Rice County Highway Department Reooive and file Department of Public Safety employee awards program. Autl"'Jrize Mayor and City Administrator to execute easement agreement with Fan11'ault Foods, Inc. and accept land as it relates to Riverside park land. Autl"'Jrize payment of dues and building assessment for League of Minnesota Citie:s. Reooive and file notice of Municipal Board Annexation approval for Western Avenue and West Mall expansion properties. E1ec+~d official PERA options - refer to Personnel Committee. Stan,s of recycling and garbage pickup program - refer to Finance Committee. Reooive and file June Investment Report Sew~r and Water Enterprise Fund status and rate review - refer to Finance Committee. Senklr Center Report - refer to Personnel Committee. Autl,')rize contract for services for Regional Center Advisory Committee - Brain Injured Study. Resolution 90-115. authorizing Mayor and City Administrator to execute easement agrel~ment for Hulet Avenue improvements. -- e . Regular Council Meeting of July 24, 1990 The Council of the City of Faribaul t met in regular session in the Council Chambers of City Hall on Tuesday, July 24, 1990, at 7:30 O'Clock p.m. The meeting was called to order by Mayor Purdie. On roll call those present were: Councilmembers Kindseth, Meillier, Rice, Waarvik, and Mayor Purdie. Also present were: City Administrator Patrick Hentges, Director of Engineering Dan Behrens, Director of Public Safety Geoffrey Smith, Director of Public Works Brian Wagstrom, D~rector of Community Development Steven Griesert, and Public Works Secretary Poggy Keilen. Mayor Purdie indicated there was a request to waive Rule 6 to add Item 6.Q - Resolution 90-116 providing for the participation in the South Central Drug Investigative Unit Task Force, and Item 6.R approve cabaret license for the Faribault Bowling Center. Councilmember Kindseth moved to waive Rule 6 and add Items 6.Q arlf 6.R to the agenda. Motion was seconded by Councilmember Meillier and adopted unanimously. Councilmember Rice moved to approve the minutes of July 10, 1990. Motion was seconded by Councilmember Meillier and adopted unanimously. A public hearing was held levying final assessment for improvements to Hulet Avenuo. The City Administrator reminded the Council that at the July 10, 1990, Council meeting this item was tabled pending final right-of-way negotiations with the adjoining property owners and the State of Minnesota. Since that meeting a negotiated easement acquisition agreement between the adjoining property owners and the City of Faribault have been executed and the Rice County Board approved the City's request for right-of -way acquisition adjacent to T.H. 3. Therefore, all right-of-way questions seemed to be answered at this point and the proposed project can proceed ahead. The only inquiry received to date relative to the final assessment hearing was from GHC, Inc. (Hilary CarC'n) inquiring as to curb credits negotiated in 1983 with a prior phase of the Hulet Avenue project. The appropriate curb credit was given. Councilmemb~r Waarvik moved to adopt Resolution 90-99, levying final assessment for improvellents to Hulet Avenue. The motion was seconded by Councilmember Meillier ann adopted unanimously. A public hearing was held levying final assessment for improvements to Glynview arl1a sewer and water. The City Administrator explained to the City Council that this is the first phase of the Glynview area improvements as detailed in the joint agreement between the City of Faribault and Walcott Township. The proposed assessment roll details one assessment to the School District fo:!':" sewer and water extensions. This assessment is a result of the summary agr'~ement on public works improvements relating to the Junior High development negotiated in 1984. The balance of the assessments will be levied by the Walcott Township Board in conjunction with the balance of the Glynview Area sewer E'nd water improvements. Councilmember Kindseth inquired which sections of the feasibility report this project- would entail. The City Engineer informed the Council that Section I - Water Distribution, Section II - Sanitary Sewer, and Section IV - Albers Path Watermain wC'uld be undertaken at this time. This is a result of new construction e in the area. Councilmember Rice moved to adopt Resolution 90-105, levying final assessment for improvements relating to Glynview area sewer and water. The motion was seconded by Councilmember Kindseth and adopted unanimously. A pu1: lic hearing was held ordering project, establishing an August 27, 1990, bid opening for improvements to the Brand Peony Addition. The City Administrator informed the Council that staff had met with the developer, Ronald Reineke, earlier in the day to discuss the proposed improvements. Additional information relative to subsurface soil and ground water investigations were provided. Mr. Reineke asked staff for additional time to decide whether the project would be feasible for him at this time. Councilmember Meillier asked the status of the dilapidated building on this property. The City Administrator informed th'j Council the dilapidated building is going to be taken down as part of this project. Councilmember Waarvik moved to table Resolution 90-106 ordering project, esl.;ablishing August 27, 1990, bid opening for improvements to the Brand Peony Addition and referred this item to the Finance Committee. The motion was seconded by Councilmember Meillier and adopted unanimously. e A public hearing was held approving a setback variance pertaining to a proposed detached garage at 852 SW 4th Avenue. The City Administrator explained to the Council the proposal was intended to provide the property with a 3-stall garage, while preserving a usable rear yard between house and garage. Additionallv, an existing nonconforming single garage with a 2 foot sideyard would be demolished as part of the project which would alleviate hardship caused by the alley setback and reduce the property's overall level of nonconformity. Councilmemb?r Rice asked staff if the property owner could construct the garage to conform with building regulations. The City Administrator informed the Council this could be done, however, a large percentage of the backyard would be used up as a result. Councilmember Waarvik asked if a three car garage falls within allo~able storage allowed. Staff said that it did. Councilmember Waarvik moved to adopted Resolution 90-107, approving a setback variance pertaining to a proposed detached garage at 852 SW 4th Avenue, submitted b7 Kevin Mahoney. The motion was seconded by Councilmember Meillier and adopted unanimously. A public hearing was held approving a conditional use permit allowing a "drop-in" c?nter for mentally disabled persons at 221 NW 8th Avenue, submitted by Rice Courty Social Services. The City Administrator informed the Council that the intent of the center is to offer daytime volunteer assistance to qualifying individuals and to offer opportunities for socialization. Activities may occur on-site anc" off-site. City staff's concerns were related to the hours of operation, potential need for screening, and the potential need for on-si te parking improvements to prevent excessive "backing" into a busy 8th Avenue NW. It Councilmember Rice asked if a garage could be provided to help alleviate the parking problem. The City Administrator pointed out that "employee" parking was the concern which mainly involves short term parking which a garage could not help with. Councilmember Meillier questioned if a loading zone would exist along the total frontage of the property. Staff informed the Council that the frontage of the property only allowed room for two cars which would mean the loading zone would have to encompass the parcels total frontage. Councilmember Kindseth indicated tis concern with parking on a busy street. The City Administrator informed th? Council that no long term parking would be permitted. e e e Councilmember Rice questioned the hours of operation. If this was to be used as a "social" center would 6: 30 p. m. be late enough? Social Services Director De Ie Szyszka informed the Council the hours of operation was a compromise he made with the neighborhood and his staff could make these hours work out. He also informed the Council that he expected no more then one car parked on the street at a time and only for a short while. Councilmember Kindseth asl',<!d of potential need for screening. The City Administrator informed the Council that all activities would be held inside the dwelling and, therefore, screening would not be necessary. If this changes staff will screen the activities. John r~Donald, 213 NW 8th Avenue, represented the neighborhood and related that the Sccial Services, City Staff, and neighbors had gotten together and compromised on all concerns addressed as a result of the project. The neighborhood feels the project will be a great asset to the community and commended all involved for a terrific project. He questioned the description of the parcel informing the Council that an alley had existed between his parcel and this parcel which was not included in the legal description. The City Administrator assured Mr. McDonald that this would be researched and staff would send him a reply. Councilmember Waarvik moved to adopt Resolution 90-108, approving a conditional use permit allowing a "drop-in" center for mentally disabled persons at 221 NW 8th. Avenue, submitted by Rice County Social Services. The motion was seconded by Councilmember Rice and adopted unanimously. Councilmember Rice commended Rice County Social Services for a terrific idea and well put together project. The City Engineer presented bids received for the reconstruction of Hulet Avenue betwl~en Bradley Road and T.H. 3. The low bid was received from Crane Creek Asphalt Company in the amount of $198,686.45. Councilmember Rice moved to adopt Resolution 90-100, accepting bids for Contract 1990-5, Hulet Avenue reconstruction. The motion was seconded by Councilmember Waarvik and adopted unanimously. The City Engineer presented bids received for Contract 1990-6, Glynview area sanitary sewer collector and watermain extension. The low bid was received from B.H. H~selton Company in the amount of $249,803.60. The bid was within budget constraints allowed on the project. Councilmember Waarvik moved to adopt Resolution 90-109, accepting bids for Contract 1990-6, Glynview area sanitary sewer collector and watermain extension. The motion was seconded by Councilmember Meillier and adopted unanimously. The City Engineer presented bids received for bar screen replacement and river crossing improvements at the wastewater treatment plant. The project was divided intn two parts, Contract A being the bar screen and Contract B the river crossing i~rovements. The low bid for Contract A was submitted by Met Con Construction, Inc. in the amount of $60,500.00. The low bid for Contract B was submitted b:' B.H. Heselton Company in the amount of $181,250.00. Council had previously accepted a bid for the bar screen equipment in the amount of $95,866.00. Councilmember Rice questioned why the large difference in bid amounts for Contract B. The City Engineer informed the Council this was due in fact because B.H. Heselton Company was familiar with the river in the area and the depth involved whereas the. other contractors were not. Councilmember e Meillier mewed to adopt Resolution 90-110, accepting bids for bar screen replacement and river crossing improvements. The motion was seconded by Councilmemb~r Waarvik and adopted unanimously. The City Administrator presented Ordinance 90-11, amending the Subdivision Ordinance as it relates to state law on the division of property. The ordinance will allow the City to exercise more authority in the division and conveyance of land into s~ller parcels and tracts, or lots. The ordinance was presented to the Plannin~ Commission and recommended for adoption. Councilmember Kindseth moved to ad~pt Ordinance 90-11, on second reading. The motion was seconded by Councilmemb~r Rice and, upon roll call, adopted unanimously. Councilmember Meillier recommended appointment of Robin Coulsey for the vacant position on the Planning Commission and Phyllis Wegner and Craig Breimhorst for the Regional Center Advisory Committee. The motion was seconded by Councilm~mber Kindseth and adopted unanimously. Councilmember Kindseth presented Resolution 90-111, amending Community Management Program as it relates to debt management policies. The Community Management Program amendments proposed attempt to provide for a "controlled and disciplined" approach to Faribaul t' s borrowing practices which calls for a comprehensive examination of the factors affecting its debt capacity. Councilmemb;!r Kindseth moved to adopt Resolution 90-111. The motion was seconded by Councilm~mber Rice and adopted unanimously. e Councilmember Rice presented the 1989 year end audit report and management letter. The report basically gave the City a "clean bill" subject to "housekeeping". Councilmember Rice moved to receive and file the report. The motion was seconded by Councilmember Waarvik and adopted unanimously. Councilmemb~r Meillier commended staff for the outstanding job with the finances of the City. The City Engineer presented Resolution 90-112, receiving feasibility report, app~oving plans and specifications and establishing an August 27, 1990, bid opening for improvements to Prairie Ridge Second Addition. He explained this is a routine project and is an extension of the First Addition to Prairie Ridge. Security Agreements have been executed by the developer, therefore, financing will not be an issue. The Planning Commission required full installation of sidewalk im:!rovements wi thin the second addition. The addition of full sidewalk improvements greatly diminishes the financial feasibility of the project. The sidewalks a1jacent to the cul-de-sacs would have no logical connection to the overall sid,~walk policy plan and most likely be unused and sidewalk improvements adjacent to Westwood Drive be deferred until the westerly property is platted. Therefore, the feasibility report details three options for sidewalk installation in conjunction with the project. e Councilmember Rice indicated the importance of sidewalks in a community, especially for pedestrians and children. Councilmember Waarvik reminded Council that sidewalks are for the purpose of safety to pedestrians. In some cases, it is not reas')nable to require sidewalks. Councilmember Meillier moved to approve Resolution 90-112, receiving feasibility report, approving plans and specifications and establishing an August 27, 1990 bid opening for improvements e to Prairie ri.dge Second Addition. The motion was seconded by Councilmember Waarvik and, upon roll call the following responded "aye:" Councilmembers Kindseth, Meillier, Waarvik and Mayor Purdie. The following responded "nay:" Councilmember Rice. Motion carried. Councilmember Waarvik moved to approve the following under Routine Business: e A. Approve list of bills in the amount of $662,286.92. B. Resolution 90-113, declaring need for city primary election. C. Recei ve and file notification of Raffle - Minnesota Waterfowl Association. D. Resolution 90-114, receiving and filing feasibility report and establishing August 14, 1990, public hearing for Western Avenue Improvements relating to the West Mall Expansion. E. Authorize Mayor and City Administrator to execute Road Maintenance Agreement with the Rice County Highway Department. F. Recei ve and file Department of Public Safety employee awards program. G. Authorize Mayor and City Administrator to execute easement agreement with Faribault Foods, Inc. and accept land as it relates to Riverside park land. H. Authorize payment of dues and building assessment for League of Minnesota Cities. I. Receive and file notice of Municipal Board Annexation approval for Western Avenue and West Mall expansion properties. J. Elected official PERA options - refer to Personnel Committee. K. Status of recycling and garbage pickup program - refer to Finance Committee. L. Receive and file June Investment Report. M. Sewer and Water Enterprise Fund status and rate review - refer to Finance Committee. N. Senior Center Report - refer to Personnel Committee. O. Authorize contract for services for Regional Center Advisory Committee - Brain Injured Study. P. Resolution 90-115, authorizing Mayor and City Administrator to execute easement acquisition agreement for Hulet Avenue improvements. Q. Resolution 90-116, providing for the participation in the South Central Drug Investigati va Unit Task Force. R. Approve cabaret license for the Faribault Bowling Center. Motion was seconded by Councilmember Meillier and adopted unanimously. Councilmember Kindseth abstained from Item 6.G. Councilmember Waarvik moved to adjourn at 9:00 p.m. Motion was adopted unanimously. e Respectfully submitted, Q~~ Public Works Secretary